Adventures by Disney FAQ’s

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How do I make a reservation?

Fill out our consultation form or contact us by phone . When you make your reservation, a deposit of 10% of the vacation package price per Guest is required, and the remainder of the payment is due 120 days prior to your departure date.

What is included in the cost of the Adventure?

Included in your Adventures by Disney vacation are:

  • The services of two Adventure Guides
  • Accommodations
  • Local experts
  • Scheduled meals, activities, and entertainment*
  • National & Regional Park entrance fees (where applicable)
  • Luggage service
  • Transportation within your adventure*
  • Transfers are only available from the specified arrival and departure airport/train station for each departure*
  • Gratuities for porters, housekeepers, drivers, activity providers, local experts, and dining room staff for meals included in the adventure
  • Taxes, including airport departure taxes (where applicable)

What is not included in the cost of the land package?

  • Transportation between residence and airport from which you are departing
  • Round-trip air (or other) transportation between home airport and vacation destination
  • Arrival/Departure transfers to/from airports and hotels, train stations, or other locations not specifically described for each departure*
  • Meals, activities and transportation not specifically set forth in the applicable itinerary
  • Gratuities for Adventure Guides
  • Customs and immigration fees
  • Passport and visa fees
  • Travel protection insurance
  • Baggage fees, excess baggage fees, and other airport/airline fees
  • Laundry, telephone, alcohol (unless noted as included), and all other items of a personal nature
  • Additional taxes may apply which are not included in the vacation package

Can Adventures by Disney help reserve an extra night before or after the Adventure dates?

If you wish, Adventures by Disney can reserve an extra night either before or after most adventures at the first and last hotel included in your adventure, subject to availability. If available, this allows you to stay in the same room as on your adventure.

For early arrivals or extended stays purchased through Adventures by Disney Travel Services, a transfer from/to the specified airports for the adventure will be provided; however, transfers are provided only for extended stays purchased through us. Special rates for these additional nights are subject to availability and are only available if booked through Adventures by Disney Travel Services in conjunction with a land package and cannot be combined with any other offer.

What if I need to cancel my reservations?

Cancellations can be made by telephone or in writing. The time of cancellation will be the date upon which Adventures by Disney Travel Services receives notice from you. If you fail to execute and return the Adventure Travel Agreement to us no later than 14 calendar days after booking, it will be deemed a cancellation by you. If you make changes to the vacation commencement date or chosen vacation, it will be deemed a cancellation by you. If you cancel, amounts paid, minus cancellation fees and nonrefundable amounts, will be promptly refunded. Regardless of when you book, your deposit is refundable for 14 calendar days after original booking. You must notify us if you decide to cancel within this 14 calendar day period.

Unless stated otherwise in your Guest Confirmation, the following cancellation policy shall apply:

If you cancel within 14 days of making the booking, there is no penalty.

120 days+ = loss of deposit per guest
119-90 days= 50% of vacation package price per guest
89-46 days= 75% of vacation package price per guest
45 days or less = 100% of vacation package per guest

The cancellation fees set forth above shall apply irrespective of resale by us. In addition to the cancellation fees stated above, the cancellation fees that will apply if you cancel a pre- or post-stay hotel night booked through us will follow the schedule above for cancelled vacation packages: 119-90 days: 50% of the total hotel cost for all nights reserved; 89-46 days: 75% of the total hotel cost for all nights reserved; 45 days or less: 100% of the total hotel cost for all nights reserved. Cancellation policy for group travel may vary. The cancellation terms above apply only to the vacation package price and pre-/post-stay hotel night add-ons, and exclude, among other things, cancellation charges from air carriers.

For reservations made prior to January 1, 2016, the cancellation fees assessed will be based on the cancellation fees listed on the original Guest Confirmation unless the vacation commencement date or the chosen vacation package is modified or a new Guest is added to the reservation.

Is travel insurance available?

Yes, you can protect your vacation investment by adding the Adventures by Disney Vacation Protection Plan to your reservation. While not required, we strongly recommended that all our Guests purchase travel protection.

Can my flights be booked with Adventures by Disney?

Air transportation can be purchased from Adventures by Disney to and from your home airport in accordance with the scheduled vacation dates and to coordinate with your adventure itinerary. Please note that our Vacationistas can only make domestic US flight reservations.

What documentation will I receive in advance?

  • A reservation confirmation packet will be mailed shortly after you book your Adventures by Disney vacation.
  • An acknowledgement upon receipt of your final payment.
  • Final travel planning documents will be mailed approximately 45 days before your trip start date. These documents will include the detailed itinerary of your vacation, as well as information to help you prepare for your vacation.

What can I expect the hotel rooms on my adventure to be like?

Hotel rooms vary from country to country as well as from hotel to hotel within an adventure.

Most hotel rooms outside of the United States tend to be smaller than the U.S. standard.

In many locations, amenities such as irons and ironing boards, coffee makers, and alarm clocks are either not allowed due to local laws or are simply not standard. Air conditioning systems in international hotels rooms are generally not as robust as those in the U.S.

While we seek to choose hotels that will feel the most familiar to you, this is not always possible. Standard rooms in most European hotels are comprised of two standard-sized double beds (or a king upon request); queen-sized beds are generally not available. In many European hotels, local codes prohibit four-person occupancy in one standard-size room. We regret that it is not possible to upgrade accommodations included in the land package.

Are passports, visas, or other documents required for international travel?

Depending on your country of origin and your vacation destination, passports and/or visas may be required with at least 6 months validity after the end of your trip.

Allow sufficient time to have your application processed if you are applying for a new passport or renewing an expired passport. U.S. citizens refer to www.state.gov or the applicable foreign consulate for further details.

Do I need special documentation to travel with children?

Some countries on Adventures by Disney vacations have specific entry requirements for children under 17 who are traveling internationally without both parents. Usually, a notarized letter, signed by the parent or parents not traveling with the child and stating the child’s name, adult guardian’s name, itinerary, dates of travel, and flight information, is required. To ensure smooth travel, Adventures by Disney requires all travelers to comply with the regulations for the country you are visiting. This information is available from each country’s consulate. Adventures by Disney is not responsible for the disruption of travel caused by improper documentation for any travelers, including children traveling without both parents. For specific documentation requirements, U.S. residents, consult www.state.gov

Do I need vaccinations to travel internationally?

In general, U.S. citizens traveling from the United States do not require vaccinations to travel to any of Adventures by Disney destinations. For the Adventures by Disney vacation to China and Germany, for U.S. citizens arriving from an area that might be infected with Yellow Fever, an International Certificate of Vaccination for Yellow Fever is required within 5 days — otherwise no vaccinations are required for U.S. citizens. If you are not a U.S. citizen, please check your local requirements for vaccinations for travel.

If you extend your vacation on any of our adventures, you are advised to consult www.cdc.gov or your physician for vaccinations or other medical precautions.

Can you accommodate special dietary needs?

Adventures by Disney will make a reasonable effort to accommodate some special dietary needs at no additional charge. Unfortunately, we may not be able to accommodate all special dietary needs requested. Please contact us in advance of your departure to advise us of your needs.

Are Adventure Guide gratuities included in the price of my Adventure by Disney itinerary?

No, gratuities for your Adventure Guides are not included in the price of your Adventures by Disney itinerary. Gratuities should be based on the quality of service you have received. We recommend the following gratuity guidelines:

Please note: This is for each member of your traveling party, for each Adventure Guide and for each day.

Per Adult/Child, Per Adventure Guide, Per Day – $9 – $11 USD

Example: For a 10-day adventure, the Adventure Guide gratuity Per Guest/Per Adventure Guide is: $360 – $440 USD. For 2 Adventure Guides, this is a total of $720 – $880 USD.

For destinations outside of the U.S., gratuities for your Adventure Guides may be paid in U.S. dollars, local currency or via PayPal. For destinations inside the U.S. (domestic), gratuities for your Adventure Guides may be paid in U.S. dollars or via PayPal/Venmo. Please check with your Adventure Guides for their preferred method of payment.

What is the recommended minimum age for an Adventure by Disney vacation?

Although each Adventures by Disney vacation is unique depending on the destination, we recommend a minimum age of 4 years old. Please check with your personal vacation planner regarding any questions you may have about age appropriateness for your departure.

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